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Conventions Rules
VOTING
You must be certified to vote and you must be listed officially
on your club's delegate form. You must present two forms of ID,
one of which must be a picture ID.
Each chartered Lions Club in good standing in the Multiple and
International Organization, shall be entitled to one delegate
and one alternate for each ten members who have been enrolled
for at least one year and a day in the club or major fraction
thereof (5 or more), as shown by the records of the International
Office of the first day of the month last preceding the month
in which the State Convention is held. Each vote can be cast
only by a duly accredited delegate whose credentials as such
delegate have been passed upon and recognized as valid by the
Credentials Committee of the Convention and is present in person
at the Convention. No delegate shall cast more than one vote
on each question.
In absence of any delegate who has been compelled to leave or
cannot be present at the time of voting, a duly accredited alternate
may cast the vote but only after substitution shall be appointed
in writing by the Credentials Committee.
Any District Governor, present and Past International Officers,
Past District Governors, or Provisional District Governors are
allowed the right to vote and independednt of the club delegate
quota.
CONVENTION SESSIONS & SCHEDULED
EVENTS
It shall be the duty of both the presiding officer and the delegates
in attendance, to begin, carry on, and close the session of the
convention, scheduled seminars, workshops, forums, luncheons,
and dinners on time. It is the expressed sense of the assembled
delegates to this convention that none of their members shall
congregate or loiter in the lobbies or outer rooms and shall
remain in attendance until recess or adjournment is ordered.
Hospitality Rooms shall not be open during the times of any official
business session or any scheduled seminar, workshop, forum, luncheon,
or dinner. When open, they shall comply with all applicable laws,
rules, and regulations.
DUES PAYMENT AT CONVENTION
All dues payments made at the Convention in Buffalo must be by
a secured instrument only, i.e., cash, money order, or certified
check. No other form of payment will be accepted.
PARLIAMENTARY AUTHORITY
Except where otherwise herein provided Robert's Rules of Order
newly revised shall govern Parlimentary Procedure.
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AN IMPORTANT ANNOUNCEMENT REGARDING DELEGATES
Article VII, Section 7, of the International Constitution was
amended as follows effective June 23, 2000.
Each chartered club in good standing in the Association and its
District (Single or Sub and Multiple) shall be entitled in each
annual convention of its District (Single or Sub and Multiple)
to one (1) delegate and one (1) alternate for each ten (10) members
who have been enrolled for at least one year and a day in the
club, or major fraction thereof of said club as shown by the
records of the International Office of the first day of the month
last preceding last month during which the convention is held.
PROVIDED, however, that each such club (Single or Sub and Multiple)
may, by express provision in its respective Constitution and
By-Laws, grant full delegate status to each Past District Governor
who is a member of a club in such District independent of the
club delegate quotas hereinabove specified. Each certified delegate
present in person shall be entitled to cast one (1) vote of his/her
choice for each office to be filled by, and one (1) vote of his/her
choice on each question submitted to, the respective convention.
The major fraction referred to in this Section shall be five
(5) or more members. Any club which is newly chartered and any
other chartered club which takes in new members prior to the
convening of any such convention, shall have its delegate quota
determined on the basis of members who have been enrolled in
the club for at least one year and a day as shown on such record
date in the records of the International Office. Delinquent dues
may be paid and good standing acquired at any time prior to the
close of credential certification, as such closing time shall
be established by the rules of the respective convention.
The phrase "Members who have been enrolled for at least
one year and a day in the club" is interpreted to mean the
following:
1. A Transferee shall be counted as a member for the purpose
of calculating the delegate entitlement of the club if the transferee
has been a member of receiving club for at least one year and
a day.
2. A reinstated member shall be counted as a member for the purpose
of calculating the club's delegate entitlement provided that
the reinstated member has been a member for an aggregate period
of periods not less than one year and a day.
3. A newly chartered club will be entitled to one delegate and
one alternate delegate until it has been chartered for one year
and one day. Thereafter, its delegate quota will be based on
the number of members enrolled in the club for one year and one
day.
4. Clubs being released from status quo will have their delegate
quota based on the number of members emrolled in the club for
one year and one day at the time of being released from status
quo. Provided, however, a club being released from status quo
will be entitled to a minimum of one delegate and one alternate
delegate.
The MD-20 District Convention is in May 2004, the members who
have been enrolled for at least one year and one day in the club
as shown by the records of the International office on April
1 are counted for purposes of calculating delegate entitlement.
The International Constitution does not require that a club's
delegate have one year and one day membership in the club. Each
club may determine delegate eligibility. It is hoped that this
information is of assistance.
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CAMPAIGN MATERIAL
All posters and other campaign material advertising candidates
for District Governor, Vice District Governor, and the Convention
Cities biding shall be posted only in approved locations and
only with the hotels being used specifically for convention purposes.
It is expected that all due care and consideration will be exercised
with regard to private property. Any liability resulting from
posting of said candidate and convention city campaign material
is the responsibility of per-son or organization for which it
was erected. No campaign material is to be posted on any public
thoroughfare. The Convention Committee and the Council of Governors
specifically request that all such material be removed at the
close of the convention. The convention expressly authorizes
the Sergeant-At-Arms and his assistants to rigidly enforce these
results.
Campaigning at this convention, including posters and literature,
is limited to matters on the Multiple District Ballot. |
CONVENTION UNIFORM
Official Convention Uniform for the Convention in Buffalo is
all white with blue jacket and tie. |
CONVENTION RULES
No individual committee, club, or district may
conduct any fund-raising activities at the convention. This includes
raffles, selling of souvenirs, pins or other materials regardless
of the worthiness of the project. The only exceptions are
the operation of the Lions Goods Store, the Multiple District
Office and the MD-20 Fund Raising Activities authorized by the
Council of Governors.
No Pin Trading will take place during convention business sessions.
Pin trading is prohibited in:
1. The Convention Center, except in designated areas.
2. The Headquarters Hotel public spaces (excluding meeting and
private rooms not being used for Convention purposes).
Trading pins may be sold as a "collectible" after a
period of three (3) years from date of manufacture.
Admission to convention sessions, scheduled seminars, workshops,
forums, luncheons, and dinners is by convention badge only.
The Council of Governors and the Multiple District Convention
Chairman and committee urge and request 100% compliance with
all convention rules for the betterment and safety of all conventioneers
and their families. |
NOTES FROM MD20 LIONS OFFICE
Convention Voter Delegate forms have been sent
to the Club Sectretaries for completion. Please return the forms
to the MD-20 Office as soon as possible. A reminder that all
club dues owed to Lions International and MD-20 must be current
in order to allow club delegates to vote. The complete convention
rules and schedule will be in the April MD-20 Magazine. You may
also visit the MD-20 website at md201ions.com for up-to-date
convention information.
Meal tickets for the Convention will NOT be available for
sale at the convention. If you want to purchase meal tickets
your request must be sent to the MD-20 office along with a check
for your meal selection. You may use the convention registration
form to order your tickets or you may simply send a check with
a note indicating your ticket request. Meal tickets will be enclosed
in your Convention Registration packages when you check in to
your hotel. |
as printed in April MD20 Lion Magazine |