No individual committee, Club or District may conduct any fund raising activities at the convention. This includes raffles, selling of souvenirs, pins, or material regardless of the worthiness of the proj¬ect. The only exceptions are the operations of the Lions Goods Store, the Multiple District Office, fund raising activities of the Empire State Special Needs Experience, Inc. at Camp Badger, the New York and Bermuda Lions Foundation, PDG Richard Hertfort MD-20 Youth Band, MD-20 Lions See Program and convention exhibitors who are selling non-official Lions items. The Council of Governors must authorize any other fund raising activities prior to the conven¬tion.
No pin trading will take place during convention business ses¬sions. Pin trading is prohibited in:
1. The convention center, except in designated areas.
2. The headquarters hotel public spaces (excluding meeting and private rooms not being used for convention purposes)
3. Trading Pins may be sold as a “Collectible” after a period of three (3) years from the date of manufacture.
Admission to convention sessions, scheduled seminars, work¬shops, forums, luncheons, and dinners are by convention badge only.
Candidates for any office voted on at this convention are prohib¬ited from participating in any official capacity at any function open to all attendees at this MD-20 Annual Convention.
Challenges to the results of any vote must be made to the Chair before the close of the session or within 15 minutes of the final report of the Elections Committee Chair, whichever comes first. In the event of a tie or a challenge necessitating a re-vote, the polls will be reopened for 30 minutes, or until the last delegate in line at that, time has voted.
DUES
For club delegates to vote at Multiple District 20 convention, all club fiscal responsibilities must be paid in full, to both the International Association and the Multiple District. If your club is in arrears, club members will not allowed to vote until payment in full is received. Payment at the convention shall be in the form of cash or other certified financial instruments. No payments will be accepted in the forms of personal checks or club checks for club voting privileges to be restored.
**** MD-20 CONVENTION REGISTRATION BADGES ARE REQUIRED
TO ATTEND ALL SESSIONS AND SEMINARS ****
CONVENTION DELEGATES
Article VII, Section 7, of the International Constitution was amended as follows effective June 23, 2000.
Each chartered club in good standing in the Association and it's District (Single or Sub and Multiple) shall be entitled in each annu¬al convention of its’ District (Single or Sub and Multiple) to one (1) delegate and one (1) alternate for each ten (10) members who have been enrolled for at least one year and a day in the club, or major fraction thereof, of said club as shown by the records of the International Office of the first day of the month last preceding that month during which the convention is held, PROVIDED, however, that each such club shall be entitled to at least one (1) delegate and one (1) alternate and FURTHER PROVIDED, that each District (Single or Sub and Multiple) may, by express provision in its’respec¬tive Constitution and By-Laws, grant full delegate status to each Past District Governor who is a member of a club in such District independent of the club delegate quotas hereinabove specified. Each certified delegate present in person shall be entitled to cast one (1) vote of his ! her choice for each office to be filled by, and one (1) vote of his ! her choice on each question submitted to, the respective con¬vention. The major fraction referred to in this Section shall be five (5) or more members. Any club which is newly chartered and any other chartered club which takes in new members prior to the con¬vening of any such convention, shall have its’ delegate quota deter¬mined on the basis of members who have been enrolled in the club for at least one year and a day as shown on such record date in the records of the International Office. Delinquent dues may be paid and good standing acquired at any time prior to the close of credential certification, as such, closing time shall be established by the rules of the respective convention.
The MD-20 District Convention is in April 2011, the members who have been enrolled for at least one year and one day in the club as shown by the records of the International Office on April 1, 2010 are counted for purposes of calculating delegate entitlement. The International Constitution does not require that a club's delegate have one year and one day membership in the club. Each club may deter¬mine delegate eligibility. It is hoped that this information is of assis¬tance.
Photo ID must be presented for voting and certification You must be registered to be certified.
You must be certified to vote.
You must be listed on your club’s delegate form. The convention registration badge is required.
Delegate / alternate forms are due no later than April 20, 2011. Delegate / alternate forms have been distributed to all Club Secretaries indicating the appropriate number of Delegates and alter¬nates the Club is entitled to. Numbers are based on membership reports obtained through Lions Clubs International, and reflect the number of members enrolled in the club for at least one year and a day. Any decline in club membership after April 1, 2010 will result in a decrease in Delegate numbers. The Certification Committee will make these changes.
REPLACEMENT OF A CERTIFIED DELEGATE
BY AN ALTERNATE
The District Governor of each Sub-District, within Multiple District 20, shall be solely responsible for permitting the replacement of a delegate, whether certified or not certified, by a certified alter¬nate at the Multiple District Convention. The District Governor shall require verification by one of the following methods:
1. Written verification from the clubs President or Secretary, that the delegate being replaced is not voting at the convention
2. Electronic verification from the clubs President or Secretary that the delegate being replaced is not voting at the convention.
3. Telephonic verification from the clubs President or Secretary that the delegate being replaced is not voting at the convention.
4. Verification, in person, by the club President or club Secretary that the delegate being replaced is not voting at the convention.
Alternates listed on the clubs delegate/alternate form furnished by Multiple District 20, and on file with Multiple District at the Multiple District Convention, shall be the ONLY eligible to replace a previously certified delegate. All delegate changes shall be accom¬plished prior to the beginning of the Convention Necrology Service on the Sunday morning of the Multiple District Convention.
VOTING
Each chartered club in MD-20 and in good standing shall be enti¬tled to one (1) voting delegate and one (1) alternate delegate for each ten (10) members who have been enrolled for at least one year and a day in the club, or major fraction thereof of said club as shown by the records of the International Office on the first day of the month last preceding that month during which the convention is held. Provided, however, that each such club shall be entitled to at least one (1) delegate and one (1) alternate. The major fraction referred to in this section shall be five or more members. Each vote can be cast only by a duly accredited delegate whose credentials as such dele¬gate have been passed upon and recognized as valid by the Credentials Committee of the convention and is present in person at the convention. No delegate shall cast more than one vote on each question.
In the absence of any delegate who has been compelled to leave or cannot be present at the time of voting a duly accredited alternate may cast the vote but only after substitution shall be approved by the Credentials Committee.
Any District Governor, present and Past International Officers, Past District Governors, or Provisional District Governors are allowed the right to vote independent of the club delegate quota.
Photo ID must be presented for voting and certification You must be registered to be certified.
You must be certified to vote.
You must be listed on your club’s delegate form. The convention registration badge is required
CONVENTION SESSIONS AND SCHEDULED EVENTS
It shall be the duty of both the presiding officer and the delegates in attendance, to begin, carry on, and close the session of the conven¬tion, scheduled seminars, workshops, forums, luncheons, and din¬ners on time. It is the expressed sense of the assembled delegates to this convention that none of their members shall congregate or loiter in the lobbies, or outer rooms and shall remain in attendance until recess or adjournment until recess or adjournment is ordered.
Hospitality rooms shall not be open during the times of any offi¬cial business session or any scheduled seminar, workshop, forum, luncheon, or dinner. When open, they shall comply with all applica¬ble laws, rules, and regulations.
CAMPAIGN MATERIAL
All posters and other campaign material advertising candidates for District Governor, Vice-Governors, International Office, shall be posted only in approved locations and only with the hotels being used specifically for convention purposes. It is expected that all due care and consideration will be exercised with regard to private prop¬erty. Any liability resulting from the posting of said candidate and convention city campaign material is the responsibility of person or organization for which it was erected. No campaign material is to be posted on any public thoroughfare. The Convention Committee and the Council of Governors specifically request that all such material be removed at the close of the convention. The convention express¬ly authorizes the Sergeant-At-Arms to rigidly enforce this request. Campaigning at this convention including posters and literature is limited to matters on the Multiple District Ballot.
PARLIAMENTARY AUTHORITY
Except where otherwise herein provided, Robert’s Rules of Order Newly Revised latest addition shall govern the Parliamentary Procedure.
