FUND RAISING No individual committee, Club or District may conduct any fund raising activities at the convention. This includes raffles, selling of souvenirs, pins, or material regardless of the worthiness of the project. Permissible activities at MD 20 Conventions: Empire State Special Needs Experience, Inc. at Lions Camp Badger; New York State & Bermuda Lions Foundation, Inc.; Lions SEE Inc.; and Brandel Murphy Youth Foundation Inc. All of the above are granted permission to sell raffle tickets at the annual MD 20 Convention. All of the above are granted permission to hold their annual raffle drawings, on Sunday of the annual MD 20 Convention as scheduled by the MD Secretary/Treasurer. All of the above are granted the opportunity to have free booth space at the MD 20 Convention. If requested, a table to promote scholarships, and provide membership information for the PTCNY&B, will be provided, at NO CHARGE to the PTCNY&B. The MD 20 Secretary-Treasurer shall determine availability. No selling or trading of pins shall be permitted in thi space. Any other fund raising activities must be authorized by the Council of Governors.
PIN TRADING No pin trading will take place during convention business sessions. Pin Trading space shall be arranged for the Pin Traders Club of New York and Bermuda, by the MD-20 Secretary/Treasurer, at the annual MD-20 Convention. The Rules of the LCI Constitution and the policy of the Lions International Pin Traders Club shall be observed and enforced by the Board of Directors of the PTCNY&B.
CAMPAIGNING Candidates for any office voted on at this convention are prohibited from participating in any official capacity at any function open to all attendees at this MD-20 Annual Convention. It shall be prohibited to campaign for any candidate for office, or exhibit, display or possess any campaign material, within the voting area as well as within 100 feet of the voting area. The term ‘campaign material’shall include, but not be limited to, the display, exhibition or possession of any material, paraphernalia, literature, document or other similar or like item, which directly or indirectly refers to any candidate for office. This rule shall be enforced by the Sergeant-at-Arms. Challenges to the results of any vote must be made to the Chair before the close of the session or within 15 minutes of the final report of the Elections Committee Chair, whichever comes first. In the event of a tie or a challenge necessitating a re-vote, the polls will be reopened for 30 minutes, or until the last delegate in line at that time has voted.
CONVENTION VOTING Photo ID must be presented for voting and certification You must be registered to be certified. You must be certified to vote. You must be listed on your club’s delegate form.
DUES For club delegates to vote at Multiple and International Conventions, all club fiscal responsibilities must be paid in full, to both the International Association and the Multiple District. Delinquent dues may be paid and good standing acquired up to fifteen (15) days at any time priorto the close of credential certification, as such closing time shall be established by the rules of the respective convention. Multiple and Lions International dues and fees paid in full. There will be absolutely no exceptions made.
CONVENTION DELEGATES Each chartered club in good standing in the Association and it's District (Single or Sub and Multiple) shall be entitled in each annual convention of its’District (Single or Sub and Multiple) to one (1) delegate and one (1) alternate for each ten (10) members who have been enrolled for at least one year and a day in the club, or major fraction thereof, of said club as shown by the records of the International Office of the first day of the month last preceding that month during which the convention is held. Any District Governor, present and Past International Officers, Past District Governors, or Provisional District Governors are allowed the right to vote independent of the club delegate quota. Delegate / alternate forms are due no later than determined by the MD-20 office usually 30 days before the convention.. Delegate / alternate forms have been distributed to all Club Secretaries indicating the appropriate number of Delegates and alternates the Club is entitled to. Numbers are based on membership reports obtained through Lions Clubs International, and reflect the number of members enrolled in the club for at least one year and a day. Any decline in club membership after April 1st, 20XX will result in a decrease in Delegate numbers. These changes will be made by the Certification Committee. The members who have been enrolled for at least one year and one day in the club as shown by the records of the International office on April 1st are counted for purposes of calculating delegate entitlement. The International Constitution does not require that a club’s delegate have one year and one day membership in the club. Each club may determine delegate eligibility.
REPLACEMENTOFACERTIFIED DELEGATE BYAN ALTERNATE The District Governor of each Sub-District, within Multiple District 20, shall be solely responsible for permitting the replacement of a delegate, whether certified or not certified, by a certified alternate at the Multiple District Convention. The District Governor shall require verification by one of the following methods: Written verification from the clubs President or Secretary, that the delegate being replaced is not voting at the convention. Electronic verification from the clubs President or Secretary that the delegate being replaced is not voting at the convention. Telephonic verification from the clubs President or Secretary that the delegate being replaced is not voting at the convention. Verification, in person, by the club President or club Secretary that the delegate being replaced is not voting at the convention. Alternates listed on the clubs delegate/alternate form furnished by Multiple District 20, and on file with Multiple District at the Multi-ple District Convention, shall be the ONLYeligible to replace a previously certified delegate. All delegate changes shall be accomplished priorto the beginning of the Convention Memorial Service on the Sunday morning of the Multiple District Convention.
VOTING Each chartered club in MD-20 and in good standing shall be entitled to one (1) voting delegate and one (1) alternate delegate for each ten (10) members who have been enrolled for at least one year and a day in the club, or major fraction thereof of said club as shown by the records of the International Office on the first day of the month last preceding that month during which the convention is held. Provided, however, that each such club shall be entitled to at least one (1) delegate and one (1) alternate. The major fraction referred to in this section shall be five or more members. Each vote can be cast only by a duly accredited delegate whose credentials as such delegate have been passed upon and recognized as valid by the Credentials Committee of the convention and is present in person at the convention. No delegate shall cast more than one vote on each question. In the absence of any delegate who has been compelled to leave or cannot be present at the time of voting a duly accredited alternate may cast the vote but only after substitution shall be approved by the Credentials Committee. Any District Governor, present and Past International Officers, Past District Governors, or Provisional District Governors are allowed the right to vote independent of the club delegate quota
Voting Procedure A. SAMPLE BALLOT
When needed second page of ballot: Sample forPreferential Voting for: GOVERNOR, VICE GOVERNOR, INTERNATIONAL DIRECTOR OR INTERNATIONAL OFFICER WHERE THERE ARE MORE THAN ONE CANDIDATES
On the preferential ballot - for each office to be filled the voter is asked to indicate the order in which he prefers all the candidates, placing the numeral beside his first preference, the numeral beside his second preference, and so on for every possible choice. In counting the votes for a given office, the ballots are arranged in piles according to the indicated first preference - one pile for each candidate. If more than half of the ballots show one candidate has a majority in the ordinary sense then the candidte is elected. But if there is no such majority, candidates are eliminated one by one, beginning with the least popular until one prevails.
MD-20 CONVENTION REGISTRATION BADGES ARE REQUIRED TO ATTEND ALL SESSIONS, SEMINARS AND WORKSHOP
CONVENTION SESSIONS AND SCHEDULED EVENTS It shall be the duty of both the presiding officer and the delegates in attendance, to begin, carry on, and close the session of the convention, scheduled seminars, workshops, forums, luncheons, and dinners on time. It is the expressed sense of the assembled delegates to this convention that none of their members shall congregate or loiter in the lobbies, or outer rooms and shall remain in attendance until recess or adjournment until recess or adjournment is ordered. Hospitality rooms shall not be open during the times of any official business session or any scheduled seminar, workshop, forum, luncheon, or dinner. When open, they shall comply with all applicable laws, rules, and regulations.
CAMPAIGN MATERIAL All posters and other campaign material advertising candidates for District Governor, 1st and 2nd Vice-Governors, International Office, shall be posted only in approved locations and only with the hotels being used specifically for convention purposes. It is expected that all due care and consideration will be exercised with regard to private property. Any liability resulting from the posting of said candidate and convention city campaign material is the responsibility of person or organization for which it was erected. No campaign material is to be posted on any public thoroughfare. The Convention Committee and the Council of Governors specifically request that all such material be removed at the close of the convention. It shall be prohibited to campaign for any candidate for office, or exhibit, display or possess any campaign material, within the voting area as well as within 100 feet of the voting area. The term ‘campaign material’shall include, but not be limited to, the display, exhibition or possession of any material, paraphernalia, literature, document or other similar or like item, which directly or indirectly refers to any candidate for office. This rule shall be enforced by the Sergeant-at-Arms. The necessary forms need to place your name on the ballot at the MD-20 convention for the office you seek. This must be received by the MD 20 office no later than April 1st so it may be forwarded to the nominations committee for review of qualifications, per the MD 20 constitution and by-laws. If you have submitted this form last year for the office you are presently in we will still need an updated copy of the request as well as your club/district endorsements, copy of the district cabinet meeting highlighting these endorsements and the appropriate information sheets. The MD 20 office will forward the documentation to LCI after the MD convention. District Governor candidates will also be required to send 2 photos and a brief bio to the MD 20 office no later than 60 days before the convention which will be included in the convention issue of the MD 20 magazine.
PARLIAMENTARYAUTHORITY Except where otherwise herein provided, Robert’s Rules of Order Newly Revised latest addition shall govern the Parliamentary Procedure.